Our role is to create
sustainable long-term value for Belgium.

Processing personal data

The term “personal data” refers to any information relating to an identified or identifiable natural person, such as a name, address, e-mail address or telephone number.

The processing of personal data includes any possible operation applied to personal data, such as their collection, consultation, storage, use, modification, etc.

In carrying out its activities, SFPIM processes the following personal data (hereinafter referred to as “Personal Data“):

• identification data (surname, forename, address, telephone number, date and place of birth, photograph and, where applicable, national registration number);

• electronic identification data (e-mail, IP addresses, login, password);

• financial data (bank account number, salary, remuneration);

• data concerning personal characteristics (age, sex, civil status);

• data relating to family composition (surname, forename, date and place of birth and sex of spouses, cohabitants and children);

• data concerning occupation and employment (previous jobs, level of training), only insofar as such data appear on the curriculum vitae of the data subjects;
• data concerning professional positions outside and/or derived from tasks carried out at SFPIM;
• data relating to personal preferences (hobbies and interests), only insofar as such data appear on the curriculum vitae of the persons concerned;

SFPIM also ensures that Personal Data are processed in an appropriate and relevant manner, limited to what is necessary for the purposes for which it is collected.

Duration of storage

The SFPIM does not retain Personal Data longer than strictly necessary, to the extent permitted or required by law, for the specific purposes of processing as stated above.

Rights of the people concerned

Insofar as the conditions laid down by the regulations on the processing of personal data are met, and insofar as the law permits, all persons whose Personal Data are processed by SFPIM shall have the right to:

• Access the Personal Data concerning them and to request a copy; this concerns the categories of personal data collected, the processing carried out and the purposes thereof, the categories of persons to whom the data have been or will be communicated, the retention period, the rights and the source of the data (when they have not been collected directly from the data subject);

• Rectify their Personal Data if they believe that they are incomplete or inaccurate;

• Remove Personal Data concerning them in certain circumstances. SFPIM may not be able to comply with a request for removal because of the balance to be preserved with other important rights or values, such as freedom of expression, or to comply with a legal obligation or a reason of public interest;

• Object to the processing of Personal Data concerning them; however, such a request may not be granted if the processing carried out is necessary for the conclusion or performance of a contract, if it has been imposed by law or if it is necessary to establish, exercise or defend legal claims;

• Obtain the restriction of the processing of Personal Data concerning them, if the accuracy of the data in question is contested, if the data are not processed in accordance with the GDPR and Belgian law, if the data are no longer necessary to achieve the purposes initially envisaged but cannot yet be removed for legal reasons (in particular for the establishment, exercise or defence of your legal rights) or if the decision relating to a request to object to the processing is pending;

• Receive the Personal Data concerning them in a structured, commonly used and machine-readable format, and to transmit them to another data controller (right to data portability); this right does not apply to data that have been created by SFPIM or if the exercise thereof would infringe the rights and freedoms of third parties.

These rights may be exercised by sending request duly dated and signed by post to SFPIM, together with a copy of your identity card, for the attention of the data protection officer, Mrs Alexandra Mineo. Requests may also be sent by e-mail with an electronic signature to a.mineo@sfpi-fpim.be.

All persons whose data are processed by SFPIM also have the right to lodge a complaint with the Data Protection Authority (https://www.autoriteprotectiondonnees.be), if they consider that such processing is in breach of the applicable regulations.

Changes to this statement

SFPIM adapts this Privacy Policy according to the trends in the SFPIM’s activities and the legal and regulatory provisions applicable to the SFPIM. SFPIM informs the persons whose Personal Data are processed by SFPIM of any substantial alteration of this Privacy Policy.